RECEPTIONIST - UAE NATIONAL

Location: UAE
Type: Full-Time

Company Presentation

Aertssen Machinery Services is proudly part of the Aertssen Group, a family-owned company based in Belgium with over 60 years of history. Over the past 15 years, with our state-of-the-art machinery, we have established a reputable presence in the Middle East, with offices in UAE, Qatar, Oman and KSA. We operate in two divisions: Heavy Lifting & Earthmoving, ensuring the execution of a wide range of diverse projects on daily basis. Our advanced fleet of high-tech machinery, combined with our nine hundred specialized employees, empowers us to consistently deliver customer-centric service. Our employees are invaluable to us. After all, it's the synergy between our passionate team and our machinery that drives our daily excellence in everything we do.

At Aertssen Machinery Services, our mission is to live up to the promise made in our slogan every day: People, power, and passion to build on.

We are seeking a professional, personable, and well-organized Receptionist (Emirati) to join our team on a full-time basis. As the first point of contact for visitors and clients, this role is essential in creating a welcoming and professional first impression while ensuring the smooth day-to-day operation of the front office. The ideal candidate will be friendly, proactive, and capable of handling multiple tasks efficiently.

Front Office Operations

• Provide a professional, warm, and courteous welcome to all visitors and clients.
• Assist visitors and guests as needed to ensure a positive experience.
• Handle client and guest inquiries by providing information or directing them to the appropriate department.
• Manage telephone calls, ensuring prompt and professional call handling.
• Receive, distribute and manage office mail and deliveries.
• Coordinate meeting room bookings and ensure rooms are prepared and organized.
• Maintain a clean, organized and professional front desk and reception area at all times.

Administrative Duties

• Create Purchase Orders for air tickets.
• Order office supplies and manage inventory to ensure adequate stock levels.
• Perform general administrative tasks including filing, data entry, document preparation, and other ad-hoc duties.
• Provide additional administrative support to team members as needed to support overall office efficiency.
• Assist in organizing and supporting company activities, including monthly birthday celebrations, and coordinate the preparation of cakes for celebrants.

• Emirati Nationals.
• Working hours: Mondays to Fridays: from 8:00 am to 5pm
• Proficient in MS Office (Word, Excel, Outlook).
• Familiarity with Microsoft Dynamics 365 is an advantage.
• Excellent communication skills (Arabic and English).
• Strong organizational skills and attention to detail.
• Positive and friendly demeanour with the ability to work well in a team.
• Previous administrative or reception experience is preferred but not required.

We offer you the opportunity to join an internationally growing company. As part of our dynamic team, you will contribute to and benefit from our ongoing expansion and global reach. You'll work in a supportive, family-oriented environment where your contributions truly matter. Additionally, you'll enjoy long-term career growth opportunities in an expanding organization.